Who we are and how to contact us
We are Raise, and are the data controller for your personal data. You can contact us via email at raisenational@gmail.com.
Why we process your personal data
| Purpose | Legal basis |
|---|---|
| Maintaining members’ personal details (e.g. name and preferred contact details, year of study, degree subject, college), including to communicate with you. Maintaining a formal record of your activities with us. Managing events and attendance at events, for example knowing who to invite to an online social. Selecting and training members e.g. chapter committees and the Raise National team. Responding to and managing feedback, complaints and other communications to or involving us. Delivering services you request or accommodating for special requirements. Collecting and administering your donation, contacting you about your donation, the summer party or other relevant information, and assisting donors with queries. Calculating aggregated statistics for publication, such as total amount of money raised. Improving the quality of services we deliver and the effectiveness of our operations. Recruiting Raise presidents, committee members, reps, other volunteers and attracting and managing sponsors. | Our legitimate interest in order to manage membership, committees, events, fundraising, communications, publicity and enabling the initiative to run effectively and efficiently |
| Complying with laws and regulations, for example to prevent fraud or process taxes. | Our legal obligations |
| Carrying out obligations arising from contracts with you. | The contract we have with you |
| Sending you marketing communications such as emails or social media messages. Managing society alumni relations and fundraising. Creating and publishing marketing materials for publicity purposes relating to the movement, such as posting a photo of you at the summer party on Instagram. | Your consent (which you may withdraw by contacting us) |
How long we store your personal data
| Category | How long is it held? |
|---|---|
| Data where we have your consent, such as mailing lists or yearbook pages | Until you withdraw your consent. |
| Data we need to keep to comply with a legal obligation, such as tax or accounting records | Until the end of the academic year after the legal obligation no longer requires us to hold the data. For most subcategories that is 6 years. |
| Data we need to keep for the establishment, exercise or defence of legal claims, such as communications relating to a complaint | Until the end of the academic year after we no longer need it for the establishment, exercise or defence of legal claims. |
| All other data | Until the end of the academic year. |
Your rights
As a data subject, you have several data protection rights which you can exercise by contacting us:
These rights are not absolute and may be limited in some cases. For a full explanation of your rights as a data subject visit the ICO website or contact us.